Senate Bill No. 383
(By Senators Deem, by Request and Buckalew)
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[Introduced March 20, 1997; referred to the Committee
on the Judiciary.]
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A BILL to amend and reenact section three, article thirteen-a,
chapter sixteen of the code of West Virginia, one thousand
nine hundred thirty-one, as amended, relating to requiring
mileage records to be kept in relation to the use of public
service district vehicles or private vehicles.
Be it enacted by the Legislature of West Virginia:
That section three, article thirteen-a, chapter sixteen of
the code of West Virginia, one thousand nine hundred thirty-one,
as amended, be amended and reenacted to read as follows:
ARTICLE 13A. PUBLIC SERVICE DISTRICTS FOR WATER, SEWERAGE AND
GAS SERVICES.
§16-13A-3. District to be a public corporation and political
subdivision; powers thereof; public service
boards.
From and after the date of the adoption of the order
creating any public service district, it is a public corporation
and political subdivision of the state, but without any power to
levy or collect ad valorem taxes. Each district may acquire, own
and hold property, both real and personal, in its corporate name,
and may sue, may be sued, may adopt an official seal and may
enter into contracts necessary or incidental to its purposes,
including contracts with any city, incorporated town or other
municipal corporation located within or without its boundaries
for furnishing wholesale supply of water for the distribution
system of the city, town or other municipal corporation, and
contract for the operation, maintenance, servicing, repair and
extension of any properties owned by it or for the operation and
improvement or extension by the district of all or any part of
the existing municipally owned public service properties of any
city, incorporated town or other municipal corporation included
within the district: Provided, That no contract shall extend
beyond a maximum of forty years, but provisions may be included
therein for a renewal or successive renewals thereof and shall
conform to and comply with the rights of the holders of any
outstanding bonds issued by the municipalities for the public
service properties.
The powers of each public service district shall be vested in and exercised by a public service board consisting of not less
than three members, who shall be persons residing within the
district who possess certain educational, business or work
experience which will be conducive to operating a public service
district. Each board member shall, within six months of taking
office, successfully complete the training program to be
established and administered by the public service commission in
conjunction with the division of environmental protection and the
bureau division of public health. Board members shall may not be
or become pecuniarily interested, directly or indirectly, in the
proceeds of any contract or service, or in furnishing any
supplies or materials to the district, nor shall a former board
member be hired by the district in any capacity within a minimum
of twelve months after such the board member's term has expired
or such the board member has resigned from the district board.
The members shall be appointed in the following manner:
Each city, incorporated town or other municipal corporation
having a population of more than three thousand but less than
eighteen thousand is entitled to appoint one member of the board,
and each such city, incorporated town or other municipal
corporation having a population in excess of eighteen thousand
shall be entitled to appoint one additional member of the board
for each additional eighteen thousand population. The members of the board representing such the cities, incorporated towns or
other municipal corporations shall be residents thereof and shall
be appointed by a resolution of the governing bodies thereof and
upon the filing of a certified copy or copies of the resolution
or resolutions in the office of the clerk of the county
commission which entered the order creating the district, the
persons so appointed become members of the board without any
further act or proceedings. If the number of members of the
board so appointed by the governing bodies of cities,
incorporated towns or other municipal corporations included in
the district equals or exceeds three, then no further members
shall be appointed to the board and the members so appointed are
the board of the district.
If no city, incorporated town or other municipal corporation
having a population of more than three thousand is included
within the district, then the county commission which entered the
order creating the district shall appoint three members of the
board, who are persons residing within the district, which three
members become members of the board of the district without any
further act or proceedings.
If the number of members of the board appointed by the
governing bodies of cities, incorporated towns or other municipal
corporations included within the district is less than three, then the county commission which entered the order creating the
district shall appoint such additional member or members of the
board, who are persons residing within the district, as is
necessary to make the number of members of the board equal three;
and the member or members appointed by the governing bodies of
the cities, incorporated towns or other municipal corporations
included within the district and the additional member or members
appointed by the county commission as aforesaid, are the board of
the district. A person may serve as a member of the board in one
or more public service districts.
The population of any city, incorporated town or other
municipal corporation, for the purpose of determining the number
of members of the board, if any, to be appointed by the governing
body or bodies thereof, is the population stated for such the
city, incorporated town or other municipal corporation in the
last official federal census.
Notwithstanding any provision of this code to the contrary,
whenever a district is consolidated or merged pursuant to section
two of this article, the terms of office of the existing board
members shall end on the effective date of the merger or
consolidation. The county commission shall appoint a new board
according to rules promulgated by the public service commission.
The respective terms of office of the members of the first board shall be fixed by the county commission and shall be as
equally divided as may be, that is approximately one third of the
members for a term of two years, a like number for a term of
four, and the term of the remaining member or members for six
years, from the first day of the month during which the
appointments are made. The first members of the board appointed
as aforesaid shall meet at the office of the clerk of the county
commission which entered the order creating the district as soon
as practicable after the appointments and shall qualify by taking
an oath of office: Provided, That any member or members of the
board may be removed from their respective office as provided in
section three-a of this article.
Any vacancy shall be filled for the unexpired term within
thirty days, otherwise successor members of the board shall be
appointed for terms of six years and the terms of office shall
continue until successors have been appointed and qualified. All
successor members shall be appointed in the same manner as the
member succeeded was appointed.
The board shall organize within thirty days following the
first appointments and annually thereafter at its first meeting
after the first day of January of each year by selecting one of
its members to serve as chair and by appointing a secretary and
a treasurer who need not be members of the board. The secretary shall keep a record of all proceedings of the board which shall
be available for inspection as other public records. Duplicate
records shall be filed with the county commission and shall
include the minutes of all board meetings. The treasurer is
lawful custodian of all funds of the public service district and
shall pay same out on orders authorized or approved by the board.
The secretary and treasurer shall perform other duties
appertaining to the affairs of the district and shall receive
salaries as shall be prescribed by the board. The treasurer
shall furnish bond in an amount to be fixed by the board for the
use and benefit of the district.
The members of the board, and the chair, secretary and
treasurer thereof, shall make available to the county commission,
at all times, all of its books and records pertaining to the
district's operation, finances and affairs, for inspection and
audit. They shall, additionally, keep accurate mileage
accountings for vehicles owned and operated by the district.
These accounting records shall include the point of origin of any
such vehicle that is driven, the intended destination, the actual
destination, the purpose of the trip, and the odometer reading at
the inception and conclusion of the trip. These records shall
also be made available for inspection and audit. The board shall
meet at least monthly.
NOTE: The purpose of this bill is to require accurate record
keeping concerning the use of public service district vehicles.
Strike-throughs indicate language that would be stricken
from the present law, and underscoring indicates new language
that would be added.